C&L Program
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Toastmasters International

St George Toastmasters

Club No 70/2982


When you are TOASTMASTER
at St George

The Toastmaster is responsible for a smooth prepared speech program - the main feature of the second half of our regular club meetings.

When you are Toastmaster, use the recess to make contact with the people who will contribute to this part of the meeting.

Check with the speakers to see if they have any special needs. Where would they like the lectern? Do they need an overhead projector, whiteboard or other equipment? Would they like the audience to assume that they are a particular group? Is the speaker adopting a particular role or persona?

Ask the speaker for the information that you will need to introduce them. Make sure that you have the correct pronunciation of any unusual words in the speech title and their preferred name for the introduction - Does Pam prefer to be introduced as Pamela?

Check the manual assignment - which manual, which number, what is the assignment title, what are the assignment objectives? Make sure that the manual is passed on to the evaluator.

If a vote of thanks has been scheduled, remind the person to whom it has been assigned.

To introduce the session, give a brief summary of the range of speakers that we have tonight. You might base this summary on any one of the following:

  • The range of assignments
  • The variety of topics
  • The difference in experience, or
  • Any other feature that you notice.

Explain the timekeeping system, that each speech is evaluated and the way that the manuals assist us to developo our speeches.

These items are particularly important if there are visitors at the meeting, but even if there are not, practise for when there are.

When you introduce each speaker, make them feel that they are the most important person in the room.

Add your own personality and formula, but be sure to include:

  • Some personal fact about the person;
  • Their full and correct name;
  • The speech title;
  • The assignment details;
  • The timing arrangements;
  • The evaluator's name.

Wait until the speaker arrives at the lectern, then make a welcoming comment (their name or speech title is fine) the lead the applause.

After each speaker, lead the applause, make an appreciative comment - one sentence is enough - then introduce the next speaker.

After all of the speakers call for a vote of thanks, if one has been scheduled, or offer one yourself, if no other member has been assigned the task.

After the vote of thanks, return control of the meeting to the chairman who will call the evaluators.

The Vote Of Thanks

This is a one or two minute thank you to the speakers on behalf of the audience.

Make a one or two sentence comment about the contents of each speech - not the presentation style, that is the evaluator's role. You may wish to remind the audience of some thing that you learned, something that inspired you, perhaps even something that you will do in the future as a result of the speech.

Do not offer suggestions for improvement, again that is the evaluator's job. Your role in proposing a vote of thanks is to compliment and to show appreciation for the effort that the speakers have put into their presentations.

Prepared by John Sleigh, January 2000

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